Perils and Pitfalls - The Traps That Often Come with Managed Print Contracts

For businesses in Reading considering a managed print service contract with Precision Peripherals Ltd, it's essential to recognize the common pitfalls associated with these agreements. With over 40 years of experience in the printing industry, our firm offers deep expertise specifically tailored to ensure transparency and integrity in all our interactions with local Reading businesses.

Common Pitfalls in Managed Print Service Contracts in Reading:

• Hidden Costs and Fees: Be cautious of contracts that might include hidden fees for delivery, installation, and administrative services that significantly inflate the cost beyond what was initially advertised.

• Excessive Minimum Print Volumes: Many agreements enforce minimum monthly print volumes that far surpass the actual needs of most Reading businesses, leading to wasteful spending on unused services.

• Long-Term Commitments: Some contracts lock you into lengthy terms that can be restrictive and expensive to exit, posing a significant challenge if your business's printing needs change over time.

• Auto-Renewal Clauses: Watch for auto-renewal clauses that could inadvertently extend your contract, necessitating careful monitoring and timely cancellation to avoid unwanted renewals.

• Escalation Clauses: Be wary of clauses that permit the service provider to increase prices at predetermined intervals, which may not correlate with actual improvements in service or technology.

• Limited Flexibility: It's common for contracts to lack the flexibility needed to adjust services as your business scales up or down, which could lead to overpaying for services you no longer use or need.

• Refinancing Scams: Stay vigilant against pitches that suggest refinancing your equipment or paying off existing leases under terms that are deceptive and could leave you financially liable for multiple contracts.

• Overestimating Needs: Some sales teams might push for more advanced machines or broader service packages than necessary, resulting in higher ongoing expenditures.

• Poor Service Levels: It’s crucial to scrutinize service level agreements (SLAs) for prompt response times and effective problem resolution to avoid extended downtimes that can hinder your business operations.

• Ownership and Return Conditions: Understand the terms regarding equipment return or end-of-lease conditions, as some contracts impose strict penalties or fees for wear and tear that may be deemed excessive.

At Precision Peripherals Ltd, we are committed to supporting the business community in Reading with clear, fair managed print services designed to meet your specific needs. If a proposal seems too good to be true, it likely is. We're here to help you review and understand any contract details, eliminating unethical practices to ensure you receive the best possible terms. Contact us for personalized guidance at 01635 206700 or sales@printer-service.co.uk, tailored specifically for Reading businesses.